Privacy Policy

Vide Marketing Ltd is the Data Controller for the personal data you provide to us. This means we determine the purposes and methods of processing your personal information.

You have the following rights regarding your personal data:

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• Access – Request a copy of your personal data.

• Correction – Ask us to correct inaccurate or incomplete data.

• Erasure – Request deletion of your data when no longer necessary.

• Object – Object to processing where we rely on legitimate interests.

• Portability – Receive your data in a structured, machine-readable format.

• Withdraw Consent – Withdraw consent where processing is based on it.

• Restrict Processing – Request limited processing of your data.

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Complain – Lodge a complaint with the Irish Data Protection Commission (www.dataprotection.ie) if you believe your rights have been violated.

A. Client Engagements

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We collect and process:

• Contact details (name, email, phone number, business address)

• Billing/payment details

• Business communications

Purpose: To provide agreed services, manage contracts, and process payments.

Lawful Basis:

• Performance of a contract

• Legal obligation

• Legitimate interest (e.g., client relationship management)
   

We do not collect more data than is necessary.

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B. Website Interactions

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You may submit personal data (e.g., name, email) through contact forms.

We also collect:

• Browser type

• IP address

• Pages visited

• Referrer URL

• Date/time of visit

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Purpose: To respond to queries, analyse website performance, and improve user experience.

Lawful Basis:

• Consent (for contact forms and optional cookies)

• Legitimate interest (for basic analytics)

We use cookies to:

• Improve website performance

• Understand user behaviour

• Speed up page loading

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You can control cookies via your browser settings or consent preferences.

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Types of Cookies We Use:

• Session Cookies (expire when browser closes)

• Analytical Cookies (e.g., Google Analytics)

• Functional Cookies (retain preferences)
   

 Full cookie details and preferences can be accessed here: [Insert link to Cookie Policy]

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You can refuse or delete cookies through your browser, though this may affect website functionality.

We only share your data when necessary:

• With trusted suppliers and service providers (e.g., IT support, newsletter platforms)

• When legally required (e.g., regulatory authorities)

• With your consent, for optional purposes

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We ensure all third parties adhere to GDPR standards via contracts and due diligence.

If your data is transferred outside the European Economic Area (EEA), we ensure it is protected by:

• Standard Contractual Clauses (SCCs) approved by the European Commission

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Adequacy decisions for countries with equivalent data protection

We retain your personal data only as long as necessary:

• Client records: Minimum 2 years, or longer if required by law or business need.

• Marketing data: Retained until you withdraw consent or opt-out.

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Website form submissions: Up to 12 months, unless a business relationship is established.

We take technical and organisational measures to protect your personal data, including:

• Encrypted servers and secure data storage

• Access controls and firewalls

• Ongoing monitoring by our IT service provider

We do not intentionally collect special categories of personal data (e.g., health, religion, political beliefs). If such data is submitted inadvertently, we will process it only where legally permitted

We may update this Privacy Notice from time to time. When we do, we will:

• Post the updated version on our website

• Update the “Effective Date” at the top

• Notify you directly if changes significantly affect your rights

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By continuing to use our services or website, you accept the terms of this Privacy Notice.